Supply Chain Intern

Description

Responsibilities

Tasks & Responsibilities: 

1. Assist in collecting quotations, preparing comparison tables, and supporting basic evaluation steps.

2. Help prepare Request for Quotations (RFQs) and Purchase Requisitions (PRs) under supervision. 

3.  Support the preparation and follow‑up of Purchase Orders (POs) and service contracts. 

4. Assist in maintaining procurement files and procurement tracking sheets. 

5. Support compliance checks by ensuring documentation is complete and properly filed.

6. Support coordination of logistical arrangements for meetings, trainings, and travel (hotel booking, transportation, invoice collection). 

7. Assist in monitoring basic logistics needs for the office. 

8. Help collect and record delivery documents (GRNs, AWBs, invoices).

9. Assist in updating vendor information sheets (VIS). 

10. Support asset tagging, verification, and maintaining asset assignment forms. 

11. Assist in updating inventory databases and confirming items are properly recorded. 

12. Help conduct periodic physical checks of expendable and non‑expendable items.

13. Assist the team with basic coordination tasks (e.g., tracking vehicle maintenance schedules, collecting logs). 

14. Support documentation for service providers as needed.

15. Perform any other administrative or supply chain‑related duties as assigned.

Training Components & Learning Objectives: 

1. The Intern will gain experience in working in an international multicultural environment, within the IOM.

2. Increase awareness of international cooperation activities and UN inter-agency collaboration.
3. Assist in implementation of  Supply Chain initiatives within an international work environment.
4. Support Supply Chain-related initiatives aligned with IOM’s global mission and objectives.

5. Gain basic understanding of procurement processes (RFQs, PRs, POs) 

6. Develop skills in quotation analysis and documentation management 

7. Learn compliance and proper record-keeping practices 

8. Build experience in logistics coordination and support 

9. Understand inventory, asset, and vendor management 

10. Strengthening administrative and coordination skills

Qualifications

Required Qualifications and Experience

Education:

• Be enrolled in the final academic year of a first university degree programme in Business Administration, supply Chain, Management, or a related field from an accredited academic institution (minimum Bachelor’s level or equivalent); or 
• Be enrolled in a graduate school programme in any of the above (second university degree or equivalent, or higher); or 
• Have graduated with a university degree (as mentioned above) and, if selected, must commence the internship within one year of graduation. 

Experience:

• Previous experience in Supply chain, procurement, Business Administration, or a related field.

• Experience in administrative tasks, ERP systems, etc.

• Experience working in a multicultural or international environment is an advantage.

Travel:

• Not required.

Skills

• Strong verbal and written communication.

• Ability to draft professional emails, reports, and presentations.

• Active listening and analyzing data .

• Ability to prioritize tasks and meet deadlines.

• Strong attention to detail and accuracy.

• Ability to manage virtual meeting platforms (Zoom, Teams).

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to collaborate with different teams and departments.

• Strong people skills to engage with staff and stakeholders.

• Professionalism and ability to work in a diverse, international environment

   

Languages

For this internship, Fluency in English and Arabic are required (Oral & Written Communication).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

   

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.

IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies