VN 052/2026 Payroll Administrator

Description

Under the overall supervision of the Payroll Manager and the direct supervision of the National Payroll Officer, the successful candidate will support the unit in the timely and accurate processing of the payroll for locally recruited staff worldwide.

Responsibilities

1. Check the accuracy and validity of input calculations/coding to ensure that such entries are in line with staff and financial rules and/or other administrative issuance.
2. Input payments and deductions received from offices into the system based on official documentation, including approved terminal emoluments.
3. Assist in the validation of changes in salary scales, allowances and other payroll master data.
4. nput and verify banking details for new staff and subsequent changes therein in the ERP payroll
   module.
5. Follow-up with offices for any necessary adjustments, corrections, other appropriate action in time
   for the next payroll run.
6.  Provide relevant payroll reports to missions.
7. Liaise with focal points for any payroll-related matters.
8.  Update projectization percentages sent by Offices, if and when required. Reconcile with relevant
   unit/s the projectization discrepancies to ensure staff costs are correctly charged to projects.
9.  Update statistical reports and queries; check electronic data output and take corrective measures
   in case errors are identified. These involve payroll reports, earnings and deduction registers, pay
   slips, and payment details.
10. Reconcile accounts monthly or periodically by monitoring and clearing open items related to staff
    members entitlements, follow up with the staff members to ensure prompt recovery of any
    amounts due to the organisations.
11. Work closely with colleagues in the unit to promptly address queries, concerns, and issues related
    to staff salary.
12. Run and verify reports, prepare calculations, make/amend data entries, propose actions and
    changes to supervisor as required.
13. Stay abreast of changes in human resources policies as they relate to benefits and allowances.
14. Takes action from planned, unexpected or exceptional changes in relevant policies which alter the
    usual business processes.
15.  Ensure proper electronic filing.
16.  Perform other related duties as required.

Qualifications

EDUCATION

• Completed university degree in Finance, Accounting or a related field from an accredited academic
  institution with three (3) years of relevant work experience; or
•  High-school diploma with five (5) years of relevant work experience.
• Certification as a Certified Public Accountant (CPA) an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Experience in direct payroll functions, preferably in a corporate payroll operation with knowledge
  of banking and accounting systems, generally accepted accounting principles, business risk controls .
• Experience with SAP HR and payroll system and applications, an advantage.

SKILLS

• Thorough working knowledge of payroll systems and procedures, salary calculations and accounting made through payroll systems.
• IT-ERP (Enterprise Resource Planning) Functional Knowledge an advantage.
• High level of computer literacy.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
7. No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies