International Monetary Fund

Administrative Coordinator (Contractual) - FADRM

勤務地: 🇺🇸 United States
国 / 地域: United States
地域: Americas
国連システム: Specialized Agency

この役割について

The Administrative Coordinator will support the Travel Claims Team within the Resource and Information Management Division of the Fiscal Affairs Department at the IMF. Key responsibilities include processing travel expense reports, reviewing and certifying duty days, ensuring compliance with travel policies, monitoring LADF principles, verifying reservations, and serving as a point of contact for travel issues. The role also involves advising on travel policies, preparing performance reports, and identifying process improvements. Additionally, the candidate will support general operations functions such as managing capacity development activities in CDMAP, maintaining TIMS data, assisting with expert recruitment, and ensuring compliance with Fund policies. The position requires strong organizational skills, proficiency in enterprise systems and Excel, and the ability to work independently and collaboratively.

必須条件

High school diploma or equivalent
2 years relevant experience OR university degree
Fluency in English

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要件の概要

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最低経験年数: A minimum of two (2) years of relevant experience is required, or no previous experience will be required for those who have completed a university degree.
必要学位: Completion of secondary education required; a bachelor's degree is given due consideration but not required.

Work for the IMF. Work for the World.

The Resource and Information Management Division (RM) of the Fiscal Affairs Department (FAD) is seeking to fill an Administrative Coordinator position to join the Travel Claims Team, which is part of the Operations Team. The selected candidate will provide operational and administrative support to the department.

Key Responsibilities

Travel Claims Team (primary)

Process travel expense reports, ensuring accuracy, completeness, and data quality in the information system.
Review and certify duty days in accordance with mission records and applicable guidelines.
Determine standard entitlements and ensure compliance with Fund and departmental travel policies.
Monitor adherence to the Lowest Available Direct Fare (LADF) principle to promote cost-effective travel.
Verify reservation details and ticketed itinerary costs against approved Travel Authorizations (TAs) and contractual terms.
Serve as the primary point of contact for travel-related issues; coordinate with Finance and Transportation stakeholders for timely resolution.
Advise staff on travel policies and procedures, including periodic onboarding briefings for new employees.
Prepare periodic performance reports on FAD travel claims processing.
Identify and propose improvements to departmental travel policies and procedures.
Collaborate on special projects and cross-functional initiatives as assigned.

General Operations Functions

Advise CD project managers on capturing and managing capacity development activities in CDMAP. *1
Conduct quality control reviews of activities recorded in CDMAP to ensure data integrity.
Maintain the accuracy and timeliness of mission travel information in TIMS.*2
Assist in administering TIMS, including mission records, expert roster management, and Capacity Development (CD) report finalization.
Support the recruitment and contracting of short- and long-term experts.
Liaise with HR, Finance, and IT on matters related to contracts, security clearances, and travel logistics.
Ensure all activities comply with applicable Fund policies, regulations, and internal controls.
Contribute to the administration of externally financed CD projects.

Qualifications

Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of two (2) years of relevant experience, is required. No previous experience will be required for those who have completed a university degree.

Competencies

Strong organizational and planning skills, with the ability to manage multiple priorities under tight deadlines.
Excellent written and verbal communication skills; ability to interact effectively with diverse stakeholders.
Demonstrated aptitude for learning and applying new technologies quickly and effectively.
Proficiency in enterprise systems (e.g., PeopleSoft) and advanced Microsoft Excel.
Ability to work both independently and collaboratively within a team environment.
Client-focused mindset with strong problem-solving abilities, creativity, and meticulous attention to detail.
Sound professional judgment and strong interpersonal skills.

*1 - CDMAP (Capacity Development Management and Administration Program) is the Fund’s corporate platform for planning, managing, resourcing, and monitoring capacity development activities end-to-end.

*2 - TIMS (Travel Information Management System) is the Fund’s corporate system for recording, approving, and tracking mission travel, including travel authorizations (TAs), missions, costs, and compliance across departments.

This is a one-year contractual appointment. Contractual appointments at the IMF are renewable for up to four years of cumulative contractual service, pending incumbent's performance, budget availability, and continuous business need.

Only candidates who are currently residing in the Washington DC metro area will be considered.

Department:

FADRM Fiscal Affairs Department Resource & Info. Management

Hiring For:

A03, A04

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.

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