Intern- Data management and administrative support

Work Location

Bangkok

Expected duration

6 months

Duties and Responsibilities

The internship is based in the Enterprise Resource Planning (ERP) Section within the Programme Support and Management Service (PSMS), Regional Hub for Asia & the Pacific (RHAP) [SB1.1]of the Office of the High Commissioner for Human Rights (OHCHR). The Intern will work under the supervision of the ERP Team and collaborate with internal clients and counterparts across headquarters and field operations, gaining exposure to digital transformation initiatives and enterprise systems that underpin the effective delivery of OHCHR's human rights mandate worldwide. The Intern will support the work of the ERP Section by contributing to administrative coordination, data management, and stakeholder communication related to ERP-enabled business processes. The internship provides practical learning opportunity at the intersection of digital transformation, enterprise resource planning, and operational support for human rights programmes. Under the guidance of the supervisor, the Intern will undertake the following responsibilities: Administrative and Operational Support

• Support day-to-day administrative and operational activities related to ERP initiatives.
• Respond to routine requests for information and assistance from internal stakeholders.
• Support with maintaining organized filing, tracking systems and support document archiving in line with established procedures. Document and Process Support
• Review and verify documentation for accuracy and completeness in support of ERP role-mapping and access management processes.
• Support with ensuring proper classification, filing, and storage of documents and records. Communication and Coordination
• Support with drafting routine correspondence and liaising with other sections to gather and consolidate information related to ERP and operational processes.
• Take minutes during meetings, summarize key decisions and actions, and ensure timely circulation. Data Management, Reporting, and Knowledge Sharing
• Support the maintenance of dashboards and ensure the accuracy and timeliness of data.
• Compile information and contribute to the preparation of periodic reports and draft PowerPoint presentations supporting management decision-making.
• Update and maintain content on the ERPMS intranet page to facilitate knowledge sharing and transparency. Other Responsibilities
• Support with performance of other related duties as required by the ERP Section in support of ongoing digital transformation initiatives.
• Assist in building and maintaining Power Apps applications connected to Microsoft Dataverse.
• Support data entry, manipulation, and management within Dataverse tables and environments.
• Help configure forms, views, and basic business rules within the Power Apps platform.
• Collaborate with the team to test and troubleshoot app functionality and data workflows.
• Learn and apply best practices for data modelling and app development within the Microsoft Power Platform To qualify for an internship with the United Nations Internship Programme, the following conditions must be met: Applicants must meet one of the following requirements: a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor's level or equivalent). No prior professional work experience is required for this internship. However, familiarity with data management, process analysis, administrative support, or information systems is considered an asset. Applicants should ideally demonstrate strong organizational and time-management skills, a high level of accuracy and attention to detail, and effective written and verbal communication abilities. The ability to work independently while contributing positively within a team environment is desirable. Desirable technical competencies include proficiency in Microsoft Excel, Word, Outlook, and PowerPoint, as well as exposure to data entry, basic reporting tools, and introductory use of AI-enabled applications to support administrative or analytical tasks. Incomplete applications/personal history profiles (PHPs) will not be reviewed. Hiring managers will directly contact short-listed applicants for an interview. For this reason, in the application cover letter it is important that you: - Specify your interest in OHCHR, its human rights mandate, including a summary of your profile. - Indicate scheduled graduation for university studies underway or recently obtained academicdegree. - Indicate information technology (IT) skills/ programs and data management in which you are proficient and specify your period of availability and earliest commencement date.

Qualifications/special skills

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

Applicants must meet one of the following requirements:

a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor's level or equivalent). Enterprise Resource Planning (ERP), Business Administration, Public Administration, Information Systems, Computer Science, Data Science, or other related fields, with knowledge of digital transformation, data management, and administrative support considered desirable. No prior professional work experience is required for this internship. However, familiarity with data management, process analysis, administrative support, or information systems is considered an asset. Applicants should ideally demonstrate strong organizational and time-management skills, a high level of accuracy acal tasks.nd attention to detail, and effective written and verbal communication abilities. The ability to work independently while contributing positively within a team environment is desirable. Desirable technical competencies include proficiency in Microsoft Excel, Word, Outlook, and PowerPoint, as well as exposure to data entry, basic reporting tools, and introductory use of AI-enabled applications to support administrative or analytic efforts

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Additional Information

Not available.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.