Administrative Coordinator/Sr. Administrative Coordinator - WHDS3

Work for the IMF. Work for the World.

The Western Hemisphere Department (WHD) is looking for an experienced, motivated, and skillful Administrative Coordinator /Senior Administrative Coordinator to support the administrative and organizational work in the Southern III Division (WHDS3). The division covers Paraguay, Peru and Uruguay. The Administrative Coordinator will play a pivotal role in providing support to the division’s staff under the guidance of the Division Chief and the Deputy Division Chiefs; and will work closely with the other coordinators. The responsibilities will include: 

• Workflow management: Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met.

• Document management: Support country teams in preparing documents through the annual cycle (e.g., memos to management, policy notes and staff reports, Board documents).

• Logistical support: Provide administrative and logistics support for regional events, meetings with authorities during the Spring and Annual Meetings, authorities’ visits, missions, seminars and other events. Prepare expense reports for mission chiefs.

• Other: Support division members with all other administrative processes. Help with divisional activities to foster team building and cohesion. As part of WHD’s Coordinators back-up system, occasionally provide support to Southern I or Southern II Divisions or as needed from other divisions.

The Administrative Coordinator will also have opportunities to contribute to WHD-wide projects and initiatives. Flexibility in working hours and availability for occasional overtime at short notice is expected.

Qualifications

The position requires initiative, sound judgment, excellent organizational and communication skills, and knowledge and experience with the Fund's administrative procedures, practices, and policies. In particular, the selected candidate should meet the following qualifications to thrive in this role:

• Educational and professional experience: Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience, is required. External candidates must have had at least two of the six required years of experience in a lead role. Additionally, for Internal candidates, previous area department experience at the IMF, though not essential, would be preferred.

• Technical proficiency: Thorough knowledge of Fund practices and procedures. Proficiency in Office 365 (MS Teams, Outlook, Word, Excel, PowerPoint) and knowledge of Fund applications such as HRPROD, FINPROD, Nexus, TIMS, TRACES, Workday, use of AI tools (such as Copilot, AIDA).

• Administrative skills: Strong administrative, technological, and organizational capabilities. Ability to work accurately under pressure, multitask. 

• Language skills: Proficiency in English, including ability to proofread and edit documents.

• Organizational skills: Strong ability to organize and prioritize work, be proactive, meet deadlines, work effectively under pressure and with minimum supervision.

• Interpersonal skills: A cooperative attitude, strong interpersonal and relationship-building skills, and ability to work as part of a team.

Only candidates who are currently residing in the Washington D.C. metro area will be considered.

Only candidates that have passed the IMF Staff Assistant online exam in the past 12 months will be considered.

A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.

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The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.