Consultancy, Procurement Associate, Supply Chain Solutions Team, Supply Chain Management Unit (SCMU), Copenhagen, Denmark (1 Post + Roster)

Description

The Position:

The Individual Consultant will provide support to the Supply Chain Solutions (SCS) Team within the UNFPA Supply Chain Management Unit (SCMU). The consultant will be tasked with ensuring execution of transparent and efficient procurement and supply chain services and processes to UNFPA external partners. The consultant will report to the UNFPA Supply Chain Solutions and Relations Analyst. The consultant will work in close collaboration with external partners such as governmental partners, NGOs, and UN Agencies, and internal partners such as SCMU Inventory Team, Finance Team, Procurement Services Teams, Quality Assurance Team and the Strategic Sourcing Team. 

How you can make a difference:

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.

The UNFPA Supply Chain Management Unit (SCMU) is self-funded and was made operational in January 2022. It is tasked with ensuring that UNFPA is able to effectively and efficiently support the delivery of life-saving reproductive health products and other programme supplies to the end user when and where they are needed. To achieve this, it is important to strengthen the capacity of governments and implementing partners to ensure coordination, end-to-end visibility and accountability on all supply chain and logistics management related activities, in particular for programme supplies, across all UNFPA programmes.

In a world where fundamental human rights are at risk, we need principled and ethical staff who embody these international norms and standards and will defend them courageously and with full conviction.

UNFPA is seeking candidates who transform, inspire, and deliver high-impact sustained results, ensuring effective external relations, communications, partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results

You would be responsible for:

A. Procurement and supply chain activities to external partners:

• Administer, execute, and coordinate the procurement and supply chain services, providing effective and efficient guidance to external partners interested in benefiting of UNFPA Supply Chain Solutions, in special from the Third-Party Procurement Services from the initial request to the end of the procurement process in line with UNFPA’s policies. 
• Prepare correct Pro-forma Invoices in the Order Management System (OMS) according to the customer’s need and in line with UNFPA procurement procedures, on the relevant applications and as per agreed KPIs, ensuring that all relevant documentation is saved in electronic files. 
• Process and dispatch purchase orders (POs) in the ERP system to suppliers, monitor shipments and handling shipping documents ensuring its correctness, liaising with the consignee on shipment updates or quality concerns and finding solutions for any pending matters with relevant internal or external stakeholders. 
• Process payments of invoices, close POs, prepare reconciliation of Pro-forma Invoices with Finance Team and submission of Final invoices to partners, including the follow-up of payment, vendor assessment, among others. 

B. Operational support: 

• Ensure that the required information on supply chain services is clearly shared with external partners according to their specific needs and to their understanding, ensuring an excellent customer experience for the external partners. 
• Maintain updated information in the Customer Relationship Management system. 
• Ensure that all the databases are updated accordingly. 
• Provide the required support to the StoreFront Third-Party Procurement project, when required by the Team Lead during the development, testing, implementation, training and roll out stages. 
• Provide support in the issuance of reports and other data-related documents. 

C. Carry out any other duties as may be required by the Team Lead

Qualifications and Experience: 

Education:

• Completion of Secondary education is required. 
• A University degree at Bachelor Level in Supply Chain Management, Business Administration, Public Administration, Procurement, Logistics, International Relations, Development Studies, International Commerce, or equivalent field is an asset. 
• A professional Supply Chain Management certification such as CIPS (Chartered Institute of Purchasing and Supply) or CILT (Chartered Institute of Logistics and Transport) at basic qualification (Level 2) would be an additional asset. 

Knowledge and Experience: 

• A minimum of six (6) years of experience in international procurement, logistics or supply chain operations in a large multi-national or international or development organization. 
• Strong interpersonal, communication and negotiation skills, with ability to develop and maintain broad diversified partnerships with external partners such as governments, NGOs, UN organizations, and/or donors is required. 
• Experience and working knowledge with pharmaceutical and/or contraceptive product supply chain management will be a strong asset. 
• Working knowledge of Google tools and analytical applications, spreadsheets for performance metrics and management reporting, Oracle ERP system, Order Management System and issuing Quotations, e-filing, and Data Studio is an advantage. 
• Familiarity with public procurement rules and regulations and related supply chain management policies and guidelines is an additional asset. 
• Proven ability to navigate complex government and public sector requests while effectively managing and resolving escalated complaints. 
• Comprehensive knowledge of import compliance for pharmaceuticals and medical devices (multi-region experience is a major asset) is an advantage. 
  Experience from working with UNFPA or another UN agency or programme is a strong asset. 

Languages: 

• Fluency in English is required. Working knowledge of at least one of the UN Languages: French, Spanish or Russian is highly desirable.

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Duration and working schedule:

The duration of the assignment is eleven (11) months. The consultant will work from Monday to Friday, 9:00 to 17:30, following the current schedule of SCMU in Copenhagen.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.