Programme Associate NPSA6 (duty station: Amman) - Local Post for Nationals of Jordan

Description

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Globally, UN Women’s Flagship Programme Initiative Making Every Woman and Girl Count, known as Women Count, supports Member States in implementing the 2030 Agenda by advancing a transformative shift in the production, availability, accessibility and use of quality gender data and statistics. The programme aims to ensure that data on key aspects of gender equality and women’s empowerment are regularly produced, widely accessible and effectively used to inform policies, programmes, budgets and accountability frameworks. Women Count has delivered significant results during its first two phases by supporting national statistical systems, strengthening institutional capacities, improving the availability of gender statistics and promoting their use in decision making. Women Count Phase III, covering the period 2026 to 2029, builds on these achievements by focusing on the full gender statistics ecosystem, from the enabling policy and institutional environment to data production, dissemination, accessibility and use. It places strong emphasis on addressing data gaps, strengthening technical capacities, improving coordination between data producers and users, and ensuring that gender statistics are more regular, comparable, policy relevant and accessible through knowledge products, data platforms, dashboards and user-friendly communication. In Jordan, Women Count is an initiative meant to strengthen the capacity of the Government and Non-State Actors to produce and use gender data and statistics to inform and monitor the implementation of Jordan’s gender-related commitments in the 2030 Agenda.

Reporting to the Women’s Economic Empowerment Specialist, the Programme Associate is responsible for supporting the Office Programme by performing a variety of standard administrative processes ensuring high quality and accuracy of work of WEE focused areas. The Programme Associates promotes a quality and results-oriented approach. The Programme Associate works in close collaboration with the Operations, Programme and projects staff team to ensure consistent service delivery and to resolve complex Programme related issues and information delivery.

Scope of Work

1.Provide administrative and logistical support to the formulation and management of programmes:

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the women’s economic empowerment portfolio and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
• Review programme data from programmes/ projects for Jordan Country Office website
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

2.Provide administrative support to the financial management of the Country Office:

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system
• Assist in the preparation and follow up of cost-recovery bills in Quantum system

3.Provide administrative support to the Programme Unit:

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare PowerPoint and other presentations

4.Provide administrative support to Resource Mobilization:

• Prepare cost-sharing and other agreements; follow up on contributions within the Jordan Country Office resource mobilization efforts
• Organize, compile and process information from donors, Jordan Country Office, and programme team, as inputs to various databases and documents.

5.Facilitate knowledge building and knowledge sharing

Provide administrative support synthesis of lessons learnt, and best practices related to programme management and finance

• Provide administrative support to the organization of training for the office personnel and partners on programme and operations related issues.

6.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: N/A

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies:

• Strong knowledge of programme management
• Ability to create, edit, synthesize and present information in clear and presentable formats
• Ability to administer and execute administrative processes and transactions
• Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems
• Ability to manage data, documents, correspondence and reports information and workflow
• Excellent financial and budgeting skills
• Excellent IT skills

Minimum Qualifications:

Education and Certification:

• Completion of secondary education is required.
•  Bachelor’s degree in business or public administration is desirable

Experience

• At least 6 years of progressively responsible experience in administration or programme management/support is required.
• Experience in working in a computer environment using multiple office software packages,specifically Excel is required.
• Experience in supporting a programme management team is required
• Experience in working with national and implementing partners is required 
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is required.

Languages

• Fluency in Arabic and English is required.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.