Internship – Regular Budget Unit (RBU/FSV/FIN)

Description

The Finance Branch (FIN) is one of ICAO’s supporting administrative functions. The responsibilities of the Finance Branch are the development and application of budgetary, accounting and financial policies and procedures; the efficient financial management of the approved budget in accordance with the Financial Rules and Regulations; and execution of the Assembly and Council directives. These Assembly and Council directives include, but are not limited to, the development of budget estimates for Council and Assembly consideration; the scale of assessment of the Member States' contributions, and the issuance and control of allotments. The Finance Branch centrally manages the banking and investment activities of the Organization's funds and administers the payroll of all Headquarters and Regional Offices for both Professional and General Service staff. The Finance Branch is headed by the Chief, Finance Branch (C/FIN) who serves as Secretary of the Finance Committee (FIC), and as Principal Financial Officer of the Organization certifies all ICAO financial statements. 

Under the Chief, Finance Branch, the Financial Services Section (FSV) encompasses three units: The Regular Budget and Extrabudgetary Finance units are responsible for budget development, controls, monitoring and reporting; and the Financial Monitoring and Support (FMS) unit is in charge of validating and monitoring the payroll for all ICAO staff members and field experts, as well as other financial control and reporting activities.

The intern contributes to budget monitoring and reporting activities, including analytical work and process documentation, and participates in process and system improvement projects. The assignment provides practical exposure to regular budget management and the application of financial rules and procedures in an international organization.

Under the general guidance of the Chief, Financial Services Section and direct supervision of the Head of the Regular Budget Unit, the intern will: 

Supports the Regular Budget Unit by performing tasks such as:

• Participate in the redesign of the Allotment Transfer Process project, resulting in an allotment transfer process that is automated and successfully deployed 
• Participate in the overall design and process compilation and write-up of Regular Budget processes, ensuring that all such processes are mapped and documented
• Participate in the definition, design and testing of reports, ensuring that reports and dashboards are deployed to end users
• Liaise with the budget focal points to address issues, ensuring that all identified issued are resolved in coordination with relevant stakeholders 

• Support the Unit in the preparation of analytical data and reports, ensuring that these are prepared timely and accurately

   

At the time of application, the candidates are required to have completed or be enrolled in a degree programme in a field of study related to Business Administration, Finance and/or Accounting, Business Management, or related field.

Essential requirements: Fluent reading, writing and speaking abilities in English.  

Desirable requirements: A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish).

Interns will receive a stipend. All costs related to travel, insurance, accommodation, and living expenses must be borne by the intern.

The duration of the internship is between three to twelve months, with a firm maximum of twelve months. The intern is expected to work five days a week, on a full-time basis. 

Interns shall not be eligible to be engaged in any other form of employment within ICAO during the period of internship.

Interns have the obligation to carry out duties assigned to them with loyalty, discretion and conscience and will act in accordance with the relevant official instructions issued by the Organization.

Interested candidates must complete an on-line application form. To apply, please visit ICAO’s e-Recruitment website at: https://careers.icao.int.   

ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

Special Notice:

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women’s development by supporting UN Sustainable Development Goal 5, “Achieve gender equality and empower all women and girls.” 

Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher-level categories.