Logistics Associate SC 06

To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

1. Provide specialized support for logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.

2. Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorized partners and destinations.

3. Manage logistics vendors’ contracting activities including performance monitoring and measurement.

4. Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.

5. Identify, resolve and/or provide recommendations on specialized queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.

6. Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.

7. Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.

8. Support oversight into commodity accounting data quality and integrity.

9. Analyze operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.

10. Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.

11. Perform research, collect data and conduct analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.

12. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.

13. Supervise the work of support staff, provide practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.

14. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.

OTHER POST REQUIREMENTS:

• Lead the coordination of Logistics activities (Country Office Logistics, Service Provision and Humanitarian Logistics Corridor) including overseeing implementation of logistics operations on the Caribbean Corridor, ensuring they follow standard processes and facilitate, directly or indirectly, the effective delivery of food assistance to beneficiaries.

• Ensure all required logistics contracts and relevant WFP processes are in place and are adequate to meet the response needs of the country office.

• Liaise with stakeholders when required and coordinate the priorities for the timely and effective reach of the logistics service deliverables of the office.

• Organize and perform, in consultation with the Head of Supply Chain, the support missions to the COs for the effective implementation and review of the service.

• Support from an operational viewpoint the collection and clarification of business requirements for the continuous alignment of the service provision and relevant support systems to the best business practices.

• Support management of service providers/vendors, port, fleet and warehouse operations to promote safe, efficient planning and execution of WFP operations.

• Perform any other duties requested by the Head of Supply Chain

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

• Contribute to the development and implementation of supply chain plans and procedures, in line with the global WFP supply chain strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support national capacity strengthening.

• Collect and analyze data and put together reports highlighting opportunities for improvement and effective operationalization of supply chain within the area of responsibility.

• Partner at the operational level and collaborate with counterparts in the key supply chain functions contributing to an integrated supply chain approach to food assistance and cross-functional operational alignment.

• Conduct portions of market analysis and supply chain network mapping for the review of the supervisor, to support wider analytics on the selection of appropriate operation modalities to improve supply chain performance.

• Support monitoring supply chain activities to check that appropriate internal controls are followed to increase the day-to-day efficiencies and overall performance of supply chain operations.

• Contribute to preparedness actions and support quick emergency response to deploy food and resources at the onset of the crisis.

• Provide business input for the development and implementation of statistical data analysis on logistics and financial corridor information to highlight areas of operational and financial performance improvement.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.

•  Experience in administering third party service providers’ contracts.

• Experience in compiling contract documentation.

• Experience in contract execution.

• Experience in budget monitoring and reporting.

• Experience in analyzing end-to-end supply chain operations.

EDUCATION:

University degree preferably in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other related field, or First University degree with additional years of related work experience and/or training/courses.

LANGUAGE:

General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

General Service (Field): Fluency in both oral and written communication in the UN language