Publications Associate

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

The WHO Western Pacific Regional Office's KMU unit forms an integral part of the knowledge management strategy of the organization and works to maintain the core values of WPRO's publishing policies such as commitment to quality, a disciplined and dedicated focus on customer service, understanding WHO's copyright and brand, aligns principles and processes with the objectives and activities of the organization, and the provision of services to low and middle income countries and to populations in greatest need.

DESCRIPTION OF DUTIES

The incumbent performs the following functions:

1. Assist in monitoring the implementation of the operational workplan and activities for WPRO publishing programme including production of publications, dissemination and promotional activities and attendance at global, inter-regional and regional meetings relating to publications.
2. Conduct initial review of product proposals and requests for publishing articles in external journals and information products providing guidance on completion ahead of clearance.
3. Proofread formatted and laid out information products, for quality assurance before approval of supervisor, ensuring brand adherence, accurate transfer of text from approved manuscripts and graphic designs as appropriate.
4. Develop and maintain an effective follow-up mechanism to track and and monitor ongoing products . 
5. Guide other members of the WPRO Publications team in managing workload, skills development and possible work process improvements to ensure efficient and effective services.
6. Assist with the updating of promotional channels and materials with the latest or priority WHO publications in coordination with relevant technical units and country offices.
7. Regularly review journals and magazines in the region, liaise with associations, organizations exploring joint promotion activities, highlighting promotional opportunities to the KMU Technical Lead.
8. Provide guidance to Regional technical units and Country Offices on their publication needs and promotions especially during preparation for in-country meetings and workshops ensuring compliance with global guidelines and regional developments.
9. Coordinate graphic design, printing services as well as translations for WPRO publications, including initial evaluation of quotations from suppliers for quality of deliverables and value for money and contract issuance.
10. Maintain records of the sales and distribution of any individual publications, prepare sales performance report as required, monitor royalty payments due, ensure dispatch of others. 
11. Prepare flyers and materials for distribution and set up Publication booth and other promotion opportunities during the RCM. Receive and process orders.
12. Keep track and assign ISBN/ISSN and DOI to every new publications issued by the Regional Office and provide advice on copyright issues and ensure the correct use of logos.
13. Ensure that published regional publications are prominently displayed and available for browsing including digital display of new titles at designated publications display areas.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by training in publications and office administration.
Desirable: A university degree in mass communications or a related field.

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

The WHO Western Pacific Regional Office's KMU unit forms an integral part of the knowledge management strategy of the organization and works to maintain the core values of WPRO's publishing policies such as commitment to quality, a disciplined and dedicated focus on customer service, understanding WHO's copyright and brand, aligns principles and processes with the objectives and activities of the organization, and the provision of services to low and middle income countries and to populations in greatest need.

DESCRIPTION OF DUTIES

The incumbent performs the following functions:

1. Assist in monitoring the implementation of the operational workplan and activities for WPRO publishing programme including production of publications, dissemination and promotional activities and attendance at global, inter-regional and regional meetings relating to publications.
2. Conduct initial review of product proposals and requests for publishing articles in external journals and information products providing guidance on completion ahead of clearance.
3. Proofread formatted and laid out information products, for quality assurance before approval of supervisor, ensuring brand adherence, accurate transfer of text from approved manuscripts and graphic designs as appropriate.
4. Develop and maintain an effective follow-up mechanism to track and and monitor ongoing products . 
5. Guide other members of the WPRO Publications team in managing workload, skills development and possible work process improvements to ensure efficient and effective services.
6. Assist with the updating of promotional channels and materials with the latest or priority WHO publications in coordination with relevant technical units and country offices.
7. Regularly review journals and magazines in the region, liaise with associations, organizations exploring joint promotion activities, highlighting promotional opportunities to the KMU Technical Lead.
8. Provide guidance to Regional technical units and Country Offices on their publication needs and promotions especially during preparation for in-country meetings and workshops ensuring compliance with global guidelines and regional developments.
9. Coordinate graphic design, printing services as well as translations for WPRO publications, including initial evaluation of quotations from suppliers for quality of deliverables and value for money and contract issuance.
10. Maintain records of the sales and distribution of any individual publications, prepare sales performance report as required, monitor royalty payments due, ensure dispatch of others. 
11. Prepare flyers and materials for distribution and set up Publication booth and other promotion opportunities during the RCM. Receive and process orders.
12. Keep track and assign ISBN/ISSN and DOI to every new publications issued by the Regional Office and provide advice on copyright issues and ensure the correct use of logos.
13. Ensure that published regional publications are prominently displayed and available for browsing including digital display of new titles at designated publications display areas.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by training in publications and office administration.
Desirable: A university degree in mass communications or a related field.