Intern - Administration

Work Location

Hybrid, Mexico City, Mexico

Expected duration

6 months

Duties and Responsibilities

Org. Setting and Reporting The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system.

UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities. UN-Habitat promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination and poverty.

UN-Habitat is the United Nations Human Settlements Program, which is responsible for promoting socially and environmentally sustainable towns and cities in order to provide adequate housing for all. The program is currently headquartered in Nairobi, Kenya, and is supported by the Regional Office for Latin America and the Caribbean - ROLAC, located in Rio de Janeiro, Brazil, and the Mesoamerica office based in Mexico City.

The program is guided by the principles defined in the Vancouver Declaration on Human Settlements, the Istanbul Declaration on Human Settlements, the Habitat Agenda, the Quito Declaration on Sustainable Cities and Human Settlements for All, the New Urban Agenda, and United Nations General Assembly Resolution 56/206. Through its work, UN-Habitat seeks to mitigate the negative effects of rapid and unsustainable urbanization processes, ensuring the benefits of sustainable urbanization and contributing to the reduction of urban poverty and the improvement of the population's quality of life.

For more information, we recommend visiting the website: https://unhabitat.org/.

The interns will work under the supervision of the Head of Subregional Office for Mexico, Cuba and Central America.

Responsibilities Intern to support multiple administrative sections, contributing to the smooth day-to-day functioning of the office. This position will be located in UN-Habitat Subregional Office for Mexico, Cuba and Central America and under the overall supervision of Administrative and Finance Officer, the intern will perform the following duties;

• Provide general administrative support across all administrative areas based on operational needs.
• Assist the Human Resources with onboarding activities for Affiliated Personnel and supporting documentation review.
• Provide support with filing financial support documents, and assist in tracking routine administrative transactions, ensuring completeness of records
• Assist in the preparation of procurement comparative charts, vendor coordination, and monitoring of procurement processes.
• Support to office with asset management control, coordinating maintenance, service requests and provide logistics support for conferences/events.
• Support for protocol-related activities, including coordination with the Ministry of Foreign Affairs (Secretaría de Relaciones Exteriores).
• Assist in organizing meetings, events, and official activities.
• Maintain organized electronic and physical filing systems.
• Prepare drafts of reports, presentations, and official correspondence, as required.
• Perform any other administrative tasks as assigned.

Qualifications/special skills

Applicants must at the time of application, meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher), b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent), c. Have graduated with Bachelor's degree, Masters, PhD or equivalent.

Be computer literate in standard software applications (Microsoft Office Suite).

Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.

Preferred areas of study: Currently enrolled in or recently completed a university degree in Business Administration, Human Resources, Management, Public Administration, Finance, Accounting, Systems Engineering, Computer Science, Information Technology, Event Coordination, Logistics, Travel Administration, Hospitality Management, Tourism or a related field is required.

In addition, applicants must have good knowledge of standard software applications, especially MS Word, MS PowerPoint, MS Excel, SharePoint, Canva and MS Teams.

Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required.

Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or Ph.D. Programme.

Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage.

Knowledge of Administration processes is desirable.

Knowledge of Project implementation is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship position, fluency in oral and written Spanish is required. Knowledge of English is desirable. Knowledge of another UN language is desirable.

Additional Information

Do you have any previous UN internship experience? If yes, please indicate the UN entity and the specific dates.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.