Supply Chain Assistant

Description

CALL FOR APPLICATIONS – 22151

Position Title 

: Supply Chain Assistant

Duty Station 

: Oddar Meanchey, Cambodia 

Classification 

: General Service, UG

Type of Appointment 

: Special Short-Term Contract, 6 months

Estimated Start Date 

: As soon as possible 

Closing Date

: 26 July 2026

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. 

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this CFA. For the purpose of the CFA, internal candidates are considered as first-tier candidates. 

Context:

Under the overall supervision of the Head of Resources Management in Cambodia and direct supervision of the Supply Chain Officer and in collaboration with relevant units, the Supply Chain Assistant will be responsible and accountable for managing the resources management functions in Sub office, Oddar Meanchey, Cambodia.

Responsibilities

Required Qualifications and Experience 

1. Receive and consolidate all procurement requisition forms; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions and obtain any necessary additional information.

2. Prepare tender documents, solicit bids and quotations as applicable; prepare bid analysis summary and share it with the requesting unit. 

3. Once the purchase is approved, confirm terms of agreement with selected suppliers, prepare the relevant documentation (purchase order, contract, etc.) and coordinate the required authorizations. 

4. Monitor status of open requisitions and follow up on the timely delivery of goods and services; upon delivery, coordinate with the receiving unit to obtain satisfactory delivery notes. 

5. Review vendor invoices, prepare payment requests and coordinate with Finance the timely payment to suppliers/service providers. 

6. Maintain physical and electronic records of all documentation through the procurement cycle in accordance with IOM instructions and procedures; retrieve and present information from the system and support preparation of periodic reports.

7. Conduct market surveys to identify potential new suppliers/service providers; participate in their evaluation regarding quality, prices and services in line with the organization’s best interests. 

8. Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and coordinate with Finance Unit the payment of utilities invoices. 

9. Provide technical information to all staff in the office on procurement related instructions and procedures.

10. Perform supply chain tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation. 

11. Support the coordination of transportation needs and drivers’ movements; verify all logbooks are properly maintained and monitor fuel consumption and vehicle’ maintenance records.

12. Monitor activities of contractors working on the office premises. 

13. Support the organization of meetings, workshops and trainings. 

14. Perform other duties as may be assigned. 

Qualifications

Required Qualifications and Experience

Education

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with two years of relevant professional experience; or

• High School diploma with four years of relevant experience

Certificate 

• Certification in Procurement, Logistics or Supply Chain Management is an advantage

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in procurement and logistics and working with vendors and service providers;

• Experience with asset management process; 

• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;

• Experience working in an international organisation an advantage.

Skills

• High level of computer literacy;

• Ability to work with national and international institutions; 

• Ability to prepare clear and concise report; 

• Excellent communication and negotiation skills;

• Ability to establish realistic resource requirements to meet IOM needs.

Languages

IOM’s official languages are English, French, and Spanish.

Required

For this position, fluency in English and Khmer is required (oral and written).

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators - Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link- https://www.iom.int/sites/default/files/aboutiom/iom_revised_competency_framework_external.pdf 

Competencies will be assessed during a competency-based interview. 

Other: 

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 

• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. 

• Only shortlisted candidates will be called for assessment.

• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. 

• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. 

• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. 

How to apply: 

Interested candidates are invited to submit their applications via IOM e-Recruitment system within the above mentioned deadline by 11:59 PM (Phnom Penh Time) referring to this advertisement.

Applications should include:

• Cover letter 
• Curriculum vitae 

IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. 

If you have any questions, please feel free to contact: [email protected]

Only shortlisted candidates will be contacted. 

Posting period: 

From 20.07.2026 to 26.07.2026