Senior Professional, Administration

Closing on: July 31, 2026 at 11:59pm (China Standard Time)
Duty Station: Shanghai, China
Target Market: Global recruitment

Job Description: Senior Professional, Administration

Reporting to the Chief of Protocol & Corporate Services Division, this position will be responsible for protocol activities, visa, and privileges and immunities of the Bank as per agreements with the member countries and in line with the international and local standards and the Bank’s policies, guidelines and procedures.

Specific responsibilities include, but not limited to:

• Contribute to the development and implementation of procedural guidelines for strong protocol relationships between the Bank, member countries and their officials.
• Continuously monitor and improve the Bank’s policies and procedures related to the protocol management in accordance with the best international protocol standards and practices ensuring that the protocol procedures are both followed and regularly reviewed.
• Actively participate in the organization of the Annual Meetings, Board meetings, and other official events providing full protocol support including, but not limited to, preparing the guests lists with all required information, seating arrangements, receiving RSVP, etc.
• Ensure efficient implementation of privileges and immunities of the Bank and persons connected with the Bank and its regional offices as per agreements with the member countries by liaising with the host government, diplomatic missions, and local authorities.
• Facilitate in obtaining the special license plates for the Bank and Directors, President, Vice Presidents, and Staff of the Bank as per agreements with the member countries.
• Assist the staff members in import of personal effects as per agreements with the member countries.
• Facilitate implementation of immunities from immigration restrictions and registration formalities for the purpose of immigration control.
• Act as a contact point and liaison with the host government, authorities, embassies and consulates ensuring timely issuance of visas, special identity cards and other relevant permits or certificate for all persons connected with the Bank.
• Facilitate visa applications for business purposes and explore visa simplification arrangements by liaising with foreign governments, embassies, and consulates.
• Provide support on various activities of the Administration Department under guidance and as directed by the Director General, Administration or Chief, Protocol and Corporate Services.
• Other duties and responsibilities assigned from time to time.

Position requirements

• Minimum of 7 years of relevant professional experience in a multilateral development bank or equivalent or regulated private/public sector financial institution or global financial services organization or large corporate enterprise or a government agency of member countries.
• In-depth knowledge and experience in diplomatic relations, privileges and immunities of diplomatic institutions and diplomats, visa and protocol policy and practice and in dealing with various government authorities, embassies/consulates.
• Problem solving, communication, conflict management, and interpersonal skills with high resilience and drive in achieving objectives and goals.
• Relevant experience in a multi-cultural work environment fostering a climate of teamwork and collaboration.
• Master’s Degree or equivalent in a relevant professional field from a reputed university.