Site Management Field Assistant

Description

Under the direct supervision of the National Operations Officer/ Site Management Operation Officer and overall supervision of the SMSD PM the incumbent will assist the concerned programme unit with the following:

Responsibilities

1.    Organize field team activities aimed at promoting the participation in site level activities of all refugee community sub-groups, with a specific focus on those groups generally facing additional barriers such as women & girls as well as people with disabilities.

2.    Support the SMO in designing a capacity building plan for refugees living in designated collective sites.

3.    Support the SMO in facilitating the identification and rolling out of community led initiatives at site level.

4.    Keep a up-to-date record of community groups, refugee governance structures, population representatives and other community leaders in the camp.

5.    Assist the SMO in maintaining relationships between service providers, national authorities and the different refugee’s governance structures in designated collective sites.

6.    In coordination with the Needs and Population Monitoring (NPM) and other relevant actors, support site level assessments and report challenges with service provision;

7.    Assist the SMO in keeping abreast of all Women Participation Program (WPP) issues in the sites. Assist the SMO in anticipating constraints to project implementation and to work out solutions.

8.    Remain well informed of the most up to date information related to the services provided by international and national humanitarian partners as well as relevant national authorities.
    
9.    Attend relevant coordination meetings and clearly relay information to stakeholders on site management activities as instructed by the SMO. Prepare and share meeting minutes accordingly.

10.    Ensure that support materials required to facilitate the WPP engagement at the Camp level is availed and delivered and where need be coordinate with relevant stakeholders to support cover any identified gaps.

11.    Control the quality of data collected by field assistant and ensure proper information management. Prepare preliminary analysis of the data collected by Field assistant and related activity reports

12.    Promote adherence to appropriate safety and security procedures related to the protection of IOM staff, its assets and operations. Promote awareness and compliance of all team members regarding security information and procedures.

13.    Prepare relevant finance and procurement documents related to above mentioned activities and keep the records of all expenses carried out by the team in relation to those.

14.    Any other duties as may be assigned by the supervisor.
 

Qualifications

EDUCATION
•    Secondary school diploma or Bachelor degree preferably in social science, law or communication 
•    At least of 5 years of experience in the humanitarian aid field for candidates holding a secondary school diploma. 3 years of experience for those holding a bachelor degree.

EXPERIENCE
•    Background in project management or other relevant subject; knowledge and training in team management - or equivalent combination of education, training & experience;
•    Ability to work with minimal supervision. 
 

LANGUAGES
Fluency in Bangla and English is required. Working knowledge of local language of Rohingya Refugees (Rakhine State) is advantageous.
 

COMPETENCIES
The incumbent is expected to demonstrate the following competencies:
Values
•    Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
•    Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
•    Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 1
•    Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
•    Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
•    Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
•    Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
•    Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioral indicators level n/a 
•    Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
•    Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
1.    Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction