HR Administrative Assistant - Kyiv - 815304 (Kyiv (KYI), UA, 32493)

WHAT WE DO

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has 18,000 staff worldwide. In 2014, the ICRC expanded its presence in Ukraine, over 900 team members working across the county in various professional fields.

ABOUT THE JOB

The ICRC People Unit is seeking a competent HR Administrative Assistant to join our team in Kyiv.

In close cooperation with the team members and line managers, the HR Administrative Assistant will mainly be responsible for overall assistance with tasks related to HR administration. HR Administration Assistant will be carrying out administrative tasks, preparing and updating documents for delivering HR services, in line with the ICRC’s and delegation policies and the applicable laws and regulations.

Start date: Immediately

NOTE: This position is a temporary maternity leave replacement, with an expected duration depending on the return date

YOUR TASKS AND RESPONSIBILITIES

• Provide support for all aspects related to employee relations, offering guidance and counseling as needed
• Assist employees and managers with HR initiatives, administrative matters, promotions, organizational changes, and other HR-related concerns
• Provide overall support for HR administrative functions, ensuring smooth operation and accurate documentation
• Assist HR Officers in maintaining up-to-date employee files and ensuring the accuracy of information in the HR system across sites
• Support the preparation of HR-related documents such as employment contracts, performance appraisals, promotions, and holiday balance tracking. Follow up on medical expenses and salary calculations for both sub-delegations and Kyiv delegation
• Contribute to various HR projects, working closely with HR administrators in both sub-delegations and Kyiv
• Assist the People Unit team in administering programs, procedures, and guidelines to ensure alignment with the organization’s strategic goals
• Support the Payroll Specialist in drafting and preparing monthly payroll information

WHAT WE OFFER YOU

• A great team to work with and an organization where you have an impact
• Employment contract according to Ukrainian labor law with flexible working arrangements 
• Competitive salary between UAH 42,000 and 62,000 (gross) before taxation
• Medical insurance for you and your dependent family members
• Comprehensive onboarding and learning opportunities
• 20 days of annual paid leave
• Convenient office location in the city center

The ICRC is an equal-opportunity employer that prioritizes staff safety and security. We are committed to diversity and inclusion within our workforce and encourage qualified female and male candidates of all backgrounds, including candidates with disabilities, to apply for the position. We also value our employees' professional growth and offer a supportive and inclusive work environment. For more information, visit the website http://www.icrc.org/.

ABOUT YOU

To be successful as HR Administrative Assistant in the People Unit, you should possess the following qualifications and experience and have the following characteristics: 

• Ukrainian citizenship or permanent residence permit in Ukraine
• High school diploma or equivalent professional qualification
• 2-3 years of relevant professional experience in a similar role (Administrative Assistant, Office Administrator, Executive Assistant) 
• Good command of both spoken and written English and Ukrainian
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Ability to follow and implement established procedures effectively
• Excellent communication and analytical skills, with the ability to work well both independently and as part of a team
• Self-motivated with a strong commitment to teamwork and humanitarian principles
• Flexible, enthusiastic, and willing to learn
• Ability to work independently, as well as effectively under supervision
• Ability to organize and prioritize multiple tasks
• Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment

INTERESTED? YES? THEN APPLY!

To apply, please complete and submit the compulsory ICRC application form. Kindly note that your application will only be considered if it is submitted through the HRspace recruitment module.

To apply on the platform, please locate the "Apply now" button in the top right-hand corner of the vacancy announcement and complete the application form.

Your application will be considered only once you have completed the ICRC application form and uploaded your English CV

Application deadline: 23 June 2026

Only candidates meeting the abovementioned criteria will be contacted to move forward in the recruitment process. The ICRC reserves the right to re-issue the vacancy, cancel the recruitment process, offer a position at a lower grade, with an adjusted job description or different duration, or recruit a candidate who matches the required profile before the deadline.