Auxiliar administrativo

In Latin America and the Caribbean, UNOPS operates across 23 countries, delivering high-impact solutions that drive sustainable development. UNOPS focuses on building and improving resilient infrastructure—including roads, bridges, public facilities, sanitation systems, and housing—to enhance quality of life and foster inclusive growth. UNOPS also supports public health by procuring essential medicines and medical equipment, ensuring broader access to healthcare services. By strengthening institutional capacities, UNOPS promotes transparent, efficient, and equitable public management. As a trusted partner to governments and development stakeholders, UNOPS aligns its interventions with national priorities, helping countries advance the Sustainable Development Goals through practical, results-driven support.

Based in Brazil, the UNOPS Southern Cone Multi-Country Office (SCMCO) also oversees operations in Argentina, Paraguay, and Uruguay, supporting national priorities and development goals across the subregion. In Argentina, UNOPS strengthens public institutions by providing technical assistance in planning, procurement, and oversight of infrastructure projects—particularly in public buildings—and building capacity in public procurement, with a focus on technological innovation. In Brazil, where UNOPS has operated since 2012, the office collaborates with UN agencies, financial institutions, and government bodies at all levels to deliver services in health, education, urbanization, social rehabilitation, PPPs, and institutional strengthening. UNOPS has played a key role in responding to the COVID-19 pandemic and currently manages 17 active projects across the country. Its work emphasizes transparency, operational efficiency, and results-driven management while aligning with the strategic and operational needs of its partners. Across the Southern Cone, UNOPS promotes sustainable development by enhancing national capabilities and supporting the delivery of high-impact, inclusive infrastructure.

UNOPS no proveerá equipos informáticos para este trabajo.

Se espera que la persona contratada participe en reuniones para la coordinación del proyecto con los socios (Gobierno Federal, municipal, academia, organizaciones de la sociedad civil y el sector privado).

También se espera que la persona contratada realice visitas técnicas a los municipios seleccionados para la elaboración de los Planes de Reducción de Riesgos, cuando sea necesario.

El/La Empleado/a de Administración proporciona apoyo administrativo, logístico y de oficina esencial para garantizar el funcionamiento eficaz y sin contratiempos de la oficina. Al encargarse de las tareas cotidianas asignadas, que abarcan desde la recepción y el mantenimiento de registros hasta la logística, la gestión de las instalaciones y el apoyo para los desplazamientos, el/la Empleado/a de Administración ayuda a los equipos a trabajar de forma eficaz.

Apoyo administrativo 

• Prestar apoyo administrativo y de oficina en general, lo que incluye archivar, escanear, fotocopiar, introducir datos y gestionar registros.
• Ayudar a archivar y mantener los registros de la oficina.
• Mantener registros e informes precisos (por ejemplo, registros de asistencia, facturas o suministros), garantizando actualizaciones y entregas oportunas según corresponda.

Recepción y secretaría

• Recibir y direccionar las llamadas telefónicas, la correspondencia y las visitas.
• Apoyar las tareas de recepción, coordinación de reuniones y uso de las instalaciones de conferencias.

Logística y apoyo a eventos

• Ayudar en la organización logística de reuniones, talleres, desplazamientos y eventos.
• Asistir en la organización de eventos de la organización, talleres y retiros.

Gestión de oficina e instalaciones 

• Ayudar con el control de existencias e inventario de suministros, consumibles y activos.
• Cuando se le indique, prestar asistencia en las actividades de adquisición, como la presentación de pedidos, recibos y solicitudes de pago en el sistema de planificación de los recursos institucionales (ERP).

Apoyo para los desplazamientos

• Organizar los desplazamientos del personal, incluidas las reservas, la logística y las autorizaciones de seguridad.

Requerida

• Enseñanza secundaria (o equivalente) con 3 años de experiencia relevante O  
• Título de licenciatura/grado (o equivalente) en cualquier disciplina con 0 años de experiencia relevante.

Requerida

• Experiencia relevante en administración, logística, operaciones o ámbitos relacionados.

Deseada

• Experiencia en el uso de herramientas de colaboración y productividad (por ejemplo, MS Office, G-Suite, etc.) y sistemas de gestión basados en la web.

• UNOPS does not accept unsolicited resumes. 
• UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments. 
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.
• UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.
• We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.
• UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.
  

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. 
• For more details about the contract types, please click here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.