IP Senior Administrative and Financial Associate

Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Budgeting and Financial Compliance Officer and under the direct supervision of the National Finance and Compliance Officer, the incumbent will be responsible for providing administrative and financial support to the programmes through its implementing partners (IPs) in Pakistan and its sub-offices.

Responsibilities

1. Support the systems and processes review for implementing partners (IP), budget review, financial review, risk mitigation procedures and other IP procedures.
2. Evaluate IP Standard Operating Procedures (SOPs), IP Capacity Assessment and IP Performance Scorecard and other tools, and propose measures to enhance tools and procedures, and streamline processes with the objective of improving IP financial and fiduciary accountability.
3. Support the development of benchmark costs for IP staff and office costs as to be used as reference for IP budget reviews,
4. Support initiatives and recommendations to strengthen the IP unit and to build staff capacity, including providing training and guidance to other staff members. 
5. Suggest and recommend tools, generate data analytics, and propose service standard level of IP sub-unit, and collaborate to enhance IOM Pakistan Portal modules relevant to IP engagements.
6. Provide support in mentoring IPs with respect to systems and processes in order to strengthen accountability and transparency.

7. Support in conducting IP Capacity Assessment (CA) and prepare report stating the IP risk level and identify areas for improvement. 

    

8. Review IP budget proposals, ensuring reasonableness of budget line items and unit costs, reflecting prevailing market rates and determining justifiable level of effort to the projects.
9. Support in preparing Work Program for IP financial review and determininig the  extent of substantive testing procedures based on results of IP CA.
10. Ensure that IPs conduct all procurement transactions in accordance with IOM procurement rules and regulations as well as with the mission's procurement permanent instructions.
11. Mentor and monitor the procurement process of IPs on given threshold by observing IP tender procedures, verification of suppliers and conducting the required spot check.
12. Conduct quality control check of all IP-related files and Request for Payments.
13. Conduct assurance procedures for transactions that have a material impact on the financial reports.
14. Attend housekeeping matters in terms of open engagements and provide periodic updates on open items in the IOM accounting system.
15. Maintain a sound filing system of all IP-related files from beginning to closure of engagement.
16. Provide ad hoc translation of documents from Urdu to English.
17. Perform such other duties as may be assigned.
     

Qualifications

Required Qualifications and Experience

Education

•    University degree in Accounting, Business Administration or a related field from an accredited academic institution, with four years of relevant professional experience; or
•    Completed High school degree from an accredited academic institution, with six years of relevant professional experience;
•    Professional certification as Chartered Accountant or certified public accountant is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

•    Experience in finance and accounting; and,
•    Experience in project finance reporting and knowledge in conducting audit or IP review.
 

Skills

•    Knowledge of UN accounting systems and procedures and ERP systems is a distinct advantage.
•    Proven ability to prepare clear and concise reports and to analyze and interpret source information and data.
•    High level of computer literacy is required.
•    Excellent knowledge of Excel, and good knowledge of other MS Office products
 

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioral indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes:

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies