Business Support Assistant (HR)

DEADLINE FOR APPLICATIONS

9 June 2026-23:59-GMT+08:00 China Standard Time (Shanghai)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Under the general supervision of the Director of China Office, the Business Support Assistant (HR) will join the HR team and report to the Head of HR Unit. The incumbent will manage a broad spectrum of HR processes and entitlements, providing accurate and timely administrative support for employee lifecycle milestones—including onboarding and separation—as well as daily operational activities such as attendance, leave, and documentation management.

Location: Beijing, China

Type of Contract/Level: SC4

Languages Required: English, Chinese

Starting Date: ASAP

The incumbent is responsible for, but not necessarily limited to, the following assigned duties: 

1. Employee Lifecycle Milestones: Provide administrative support for specific employee lifecycle milestones, primarily focusing on onboarding and separation activities. Assist in staff deployment logistics and ensure related actions comply with established procedures.

2. Employee Relations & Internal Liaison: Serve as a point of contact for general HR inquiries and follow-up actions to ensure consistent service delivery. Coordinate with internal units on HR matters, including volunteer/internship programs and short-term staff management.

3. Events & Employee Engagement: Assist in organizing and coordinating staff welfare activities and internal events (e.g., team building, cultural celebrations) to foster a positive workplace atmosphere.

4. Leave & Attendance Management: Administer daily operational activities such as attendance tracking, leave balances, and timesheet management, ensuring accuracy and timeliness.

5. HR Data Analysis & Reporting: Compile and extract HR data related to recruitment, contracts, training, and entitlements. Generate regular and ad-hoc reports to support analysis and compliance requirements.

6. HR Information Systems & Record Keeping: Maintain the HR database and personnel archives with a high level of confidentiality. Input and update employee data, monitor contract expiration dates, and ensure overall data integrity across all systems.

7. Documentation & General Support: Draft, review, and proofread a variety of HR correspondence and documents (e.g., attendance reports, memos). Perform any other duties as assigned by the Head of HR Unit or required by business needs.

Qualifications:

• Education: University degree or above in HR, Business Administration, or other relevant subject. Specialized training in HR desirable. 
• Experience: Minimum 4 years of relevant working experience in HR or Administration. Previous work experience in the UN/international organizations will be considered an advantage.

• Language: Fluency in both oral and written communication in English and Chinese.

WFP LEADERSHIP FRAMEWORK

 

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

 

REASONABLE ACCOMMODATION

 

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  [email protected]

NO FEE DISCLAIMER

 

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at [email protected]. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.