Administrative Assistant (Doha, Qatar)

JOB DETAILS

Type of contract :Service Contract

Level :SC3

Hiring Unit :Education Sector (ED)

Duty Station :Doha

Work location : On site

Duration of contract: 12 months

Hiring open to : External candidates

Application deadline (Midnight UTC+3 Time) :05/08/2026

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

ORGANIZATIONAL CONTEXT

The UNESCO Regional Office for the Gulf States and Yemen, in collaboration with the Ministry of Education in Yemen and key education partners, supports the strengthening of education sector governance, coordination, monitoring, and evidence-based planning in Yemen.

UNESCO serves as the Coordinating Agency of the Local Education Group (LEG) and chairs the Development Partners Group (DPG) in Yemen, supporting sector dialogue, coordination, joint reviews, and engagement among key education stakeholders. 

Within the framework of the Yemen System Capacity Grant (SCG), UNESCO is supporting interventions aimed at strengthening sector coordination mechanisms, institutionalizing sector monitoring and reporting systems, and reinforcing evidence-based planning and accountability across the education sector.

UNESCO seeks to recruit a Administrative Assistant to contribute to the implementation of activities/projects by providing administrative and financial support services to the project team. For more information, please consult UNESCO Doha Office

DUTIES AND RESPONSIBILITIES

Under the overall authority of the Director of the UNESCO Office for the Gulf States and Yemen and the direct supervision of the Education Programme Specialist, and in cooperation with the overall team of the project in Doha and in Yemen, the incumbent shall provide a series of administrative and financial support services in compliance with UNESCO Rules and Regulations, practices, standards, and procedures. Essential responsibilities, include:

• • Perform a range of administrative tasks to facilitate the implementation of the Project, including financial follow-up, document management, and maintaining proper filing and archiving in line with UNESCO procedures and requirements;
• • Assist in the budget monitoring and financial tracking of the Project, including preparing budget tables, tracking expenditures and extracting data from UNESCO’s internal systems (i.e. iRIS, DUO, etc.), ensuring timely follow up and liquidation of commitments and obligations, and supporting in preparing or issuing standard reports; 
• • Provide assistance for planning and hiring of human resources, procurement of goods and services that may be deemed necessary for the implementation of the project, including preparation of TORs, solicitation documents (BOQs, RFQs, etc.), drafting contracts, and liaising with relevant administrative units to ensure timely clearance and issuance;
• • Assist in ensuring that the implementation of the Project is fully in line with UNESCO's rules and regulations (Fairness. Effectiveness, transparency, and effective competition) so as to obtain the best value for money, optimize costs, and meet programme quality requirements;
• • Support planning and organization of missions, workshops and meetings for project team and stakeholders, including travel arranegements, logistics, and follow-up on mission documentation. 
• • Keep track of project assets, maintain inventory records, and prepare reports.
• • Draft correspondences, emails, and notes to document and support coordination and information flow across the team and stakeholders;
• • Assist for timely preparation of administrative and financial reporting, including consolidation of inputs for any other reporting.
• • Perform any other responsibilities that may be assigned by the supervisor. 

COMPETENCIES - Core (C) & Managerial (M)

• Communication (C)
• Accountability (C)
• Innovation (C)
• Knowlegde sharing and continuous improvement (C)
• Planning and organizing (C)
• Results focus (C)
• Teamwork (C)

  For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

EDUCATION

University degree (BA or equivalent) in Finance, Banking, Business Management, or relevant field.

WORK EXPERIENCE

A minimum of four (04) years of relevant professional work experience in administration, finance or similar field. 

LANGUAGE

Excellent knowledge of English and Arabic

SKILLS AND COMPETENCIES

• • Integrity, reliability, and sense of commitment in the execution of duties.
• • Excellent coordination and organizational skills.
• • Good analytical and problem-solving skills.
• • Good knowledge of results-based and budget management tools.
• • Excellent interpersonal and communication skills, including the ability to draft clearly and concisely.
• • Ability to work effectively in a team and to maintain effective working relationships in a multicultural environment.
• • Ability to build and maintain partnerships.
• • Ability to work under pressure, manage heavy workloads, and meet tight deadlines.

DESIRABLE QUALIFICATIONS

WORK EXPERIENCE

• At least 1 year work experience in finance and administration acquired at the regional and/or international level would be an advantage.
• Work experience in the UN system will be an added advantage.

BENEFITS AND ENTITLEMENTS

The annual remuneration for the post is QAR 230251. UNESCO Service Contract benefits includes 30 days of annual leave as well as a contribution to pension scheme and health insurance upon proof of inscription.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information, by the above deadline.

To apply, please visit the UNESCO Careers website. No modifications can be made to the application once submitted. 

The process may include pre-recorded video interviews and/or written assessments, interviews with a Panel, as well as reference checks. In addition, candidates may be requested to provide additional information which may be pertinent to the position’s qualifications.

Please note that all candidates, whether selected or not, will be informed of the outcome of their application in due course. 

Short-listed candidates may also be added to Talent Pools; subject to their consent (i.e. Data Privacy Statement).

ADDITIONAL INFORMATION

• UNESCO recalls that paramount consideration in the appointment of personnel shall be the necessity of securing the highest standards of efficiency, technical competence and integrity.
• UNESCO applies a zero-tolerance policy against all forms of harassment.
• lndividuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply.
• All applications will be treated with the highest level of confidentiality.
• The statutory retirement age at UNESCO is 65 years.
• UNESCO does not charge a fee at any stage of the hiring process.