Senior Programme Coordinator (P)

Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. 

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories: Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Trinidad and Tobago, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

Established in 1951, the International Organization for Migration (IOM) is a Related Organization of the United Nations (UN), and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. 

Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM Country Offices (CO) in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Refugee Care, Counter Trafficking and Labour Migration and Human Development (CT/LMHD), Disasters, Climate and Resilience (DCR), Immigration and Border Management (IBM), Migration Health, and Resettlement and Voluntary Returns.

Under the direct supervision of Chief of Mission (CoM), and working in close coordination with Community Accountability Coordinator, Heads of Sub-Offices, Heads of Field-Offices the Senior Programme Coordinator will be responsible and accountable for support to and coordination of the daily operations of the Regional Cooperation Arrangements (RCA) Programme in Indonesia. They will monitor and ensure delivery of support, protection and services to some 4500 refugees in Indonesia ensuring the successful implementation of the assigned programme in line with IOM policies, government regulations and international humanitarian standards.

The Senior Programme Coordinator will focus on government collaboration, accountability to programme beneficiaries, and innovative solutions and problem-solving.

Responsibilities

1. Coordinate the overall implementation and monitor the administrative and operational activities of the Regional Cooperation Arrangements (RCA) Programme including strategy development, efficient implementation of respective activities, programmatic obligations for reporting and efficient budget management, related operations and donor/partners coordination. 
2. Coordinate and supervise the overall delivery of services and support to IOM programme beneficiaries. Ensure that agreed programme activities are implemented in line with core programme objectives and organizational standards. Incorporate risk management in decision-making processes. 
3. Provide expertise on the design, development and implementation of Durable Solutions activities (including but not limited to livelihoods development and resilience activities). 
4. Identify gaps, operational challenges, and constraints; propose viable solutions with a view to increasing effectiveness and streamlining procedures in the areas of responsibility.
5. Ensure accountability of mid level managers through the monitoring and evaluation of direct assistance for basic needs, accommodation, health, protection, PSEAH and associated case and care management modalities. 
6. Establish partnerships, develop and maintain liaison with local governmental authorities, international organizations, donor community, voluntary agencies and other stakeholders in the areas under his/her responsibility.
7. In coordination with the CoM and the Programme Support unit in Jakarta, identify and promote strategic & technical partnerships and funding opportunities with relevant government entities, international organizations, private sectors and civil society partners and other relevant stakeholders, that are in accordance with the IOM mandate and relevant to the objectives of IOM Indonesia CO strategy. 
8. In coordination with the CoM, represent IOM and participate in relevant conferences, workshops, trainings and seminars.
9. In coordination with the CoM and the Programme Support Unit, participate in relevant technical working groups of UN Country Team (UNCT) 
10. Prepare regular and timely reports for the Office of the CoM in Jakarta in order to provide an objective overview of programme implementation, including office operations, government liaison, staff and financial issues. Prepare other reports, briefings, background information, narratives and statistical analysis as necessary and required.
11. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Master’s degree in Management, Business Administration, Finance, International Relations, Humanitarian Affairs, Development Studies or a related field from an accredited academic institution with seven years of relevant professional experience; or
• University degree in the above fields with nine years of relevant professional experiences

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience on an International level managing humanitarian programmes with refugees, asylum seekers, irregular maritime migration;
• Experience in managing multiple sub-offices and/or multi-cultural team to achieve agreed objectives; 
• Experience on the programme areas of disaster risk reduction, emergency preparedness, emergency response, etc;
• Experience on an international level of direct donor liaison; with regional experience in the direct care of refugees in various cost environments; operational or field experience in migration related issues;
• Extensive experience in public relations, as well as in liaising with governmental and diplomatic authorities and institutional institutions;
• Field experience in management, humanitarian and migration-related activities, complex project implementation, liaison with governments and international agencies;
• Practical experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures; knowledge of IOM finance, procurement and HR procedures and rules;
• Experience with project implementation, scheduling and deployment of resources.

Skills

• Knowledge of refugee framework and Convention; experience providing direct assistance or definitive hands on experience with refugees, asylum seekers and other beneficiaries.
• Strong management capability and experience, especially in the field of humanitarian assistance.
• Knowledge of the region is an advantage.
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization.
• Knowledge of UN and bilateral donor programming.
• Knowledge of resources management’s rules and regulations. 
• Good level of computer literacy.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

IInternationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to all clearances, including medical and security as well as accreditation, any residency or visa requirements. Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies