UN High Commissioner for Refugees
Administrative Intern
- Lieu d'affectation
- 🇲🇷 Nouakchott, Mauritania
- Pays / zone
- Mauritania
- Région
- Africa
- Système ONU
- Fund/Programme
À propos de ce poste
The Administrative Intern supports the Administration and HR teams in daily administrative and records management activities under the supervision of the Head of Administration. Responsibilities include organizing, classifying, and maintaining administrative records in both physical and electronic formats, supporting digitization and document control processes, managing staff files, and providing general administrative support. The role requires strong organizational skills, attention to detail, and proficiency in MS Office and document management systems. The ideal candidate is detail-oriented, highly organized, and interested in administrative work with the ability to handle confidential information discretely in a multicultural environment.
Exigences clés
- Strong organizational skills
- Attention to detail
- Good computer skills including MS Office
Atouts appréciés
- Fluency in Arabic
- Interest in administrative work
- Experience with document management systems
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Exigences en un coup d'œil
Distillées par IA depuis l'annonce- Expérience min.
- Internships and academic work do NOT count as professional experience.
- Langues
- French
Deadline for Applications
Hardship Level (not applicable for home-based)
DFamily Type (not applicable for home-based)
Staff Member / Affiliate Type
Target Start Date
Terms of Reference
The role includes organizing, classifying, digitizing, and maintaining administrative records in both physical and electronic formats, as well as supporting filing systems and document control processes. The Intern will also assist in updating staff files, maintaining accurate documentation, and providing general administrative support to ensure smooth office operations.
The ideal candidate is highly organized, detail-oriented, and interested in administrative work. S/he should have strong computer skills and the ability to handle confidential information with discretion.
Duties and responsibilities
- Organize, classify, and maintain administrative and staff records (physical and electronic).
- Support digitization, scanning, and indexing of documents for electronic filing systems.
- Support the archiving of recruitment-related documentation.
- Assist in the management and archiving of contract extensions and ensure accuracy of related trackers.
- Liaise with UNDSS for staff access badge processing and updates.
- Verify and reconcile medical invoices with partner clinics for validation purposes.
- Provide general administrative support to the Administration and HR teams.
- Ensure confidentiality and proper handling of sensitive information.
- Perform any other related duties as assigned by the supervisor.
Desirable qualifications and skills
- Strong organizational skills and attention to detail
- Good computer skills, including MS Office and document management systems
- Interest in administrative work and records management
- Ability to handle confidential information with discretion
- Ability to work in a structured and multicultural environment
Standard Job Description
Required Languages
French,
,
Desired Languages
Arabic,
English,
Additional Qualifications
Skills
Education
Certifications
Work Experience
Other information
This position doesn't require a functional clearance
Remote
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